Note: Please take into consideration that Office 365 has now been rebranded as Microsoft 365; nonetheless, the features remain the same.

These guidelines are designed for businesses using the Microsoft 365 Business Standard Plan.

1. Create Microsoft 365 accounts and connect your domain

In this phase, you will utilize the Setup wizard to generate accounts and associate your domain. The wizard enables you to personalize each user's ID and email for your organization, such as admin365@yourdomain.com.

Click here to access the Microsoft 365 admin center.

To start the wizard, select Go to setup and adhere to the instructions provided in this Microsoft 365 Admin Setup using the Setup Wizard.

For further details, refer to Assign Microsoft 365 Licenses to User Accounts and Add a Domain to Microsoft 365.

2. Install Office

Once accounts for other team members are created, you and your colleagues can download the complete desktop version of Office (Word, Excel, Outlook, etc.). Each person is permitted to install Office on up to 5 PCs or Macs.

      1. Go to portal.office.com/OLS/MySoftware.

      2. Sign in using your Microsoft 365 user account.

      3. Click Install.

If you need more comprehensive instructions or want to install the 64-bit version of Office, refer to step-by-step installation guide.

3. Migrate email

Transfer your existing emails and contacts from various email systems into your Microsoft 365 mailbox, enabling you to view everything from a single location.

For migration options, check out  Migrate email and contacts to Office 365.

4. Link email accounts

You can also connect additional email accounts to Outlook, such as Gmail and Yahoo. This allows you to manage all your emails from one unified interface. You can connect up to 5 email accounts to Outlook.

      1. Sign into Microsoft 365 with your work or school account at www.office.com/signin.

      2. Click on Mail.

      3. In the Outlook navigation bar, select Settings  > Options.

      4. In the left sidebar, choose Mail, then under Accounts, click on Connected accounts.

Not all features are available in every region. If you do not see the Connected accounts option, this feature may not be accessible for your account.

      1. On the Connect your email account page, provide your full email address, like admin365@exabytes.com, along with the password for the email account you wish to link to Outlook.

      2. Click OK.

IMPORTANT: If you receive a notification indicating that Outlook was unable to connect to the server for your other account, click Back and double-check that you entered the correct email address and password for your account. Typos are quite common!

Need more detailed guidance or help? Refer to Connect email accounts in Outlook on the web (Microsoft 365).

4. Download Skype for Business

You and your team members can download and set up Skype for Business on all your PCs, Macs, tablets, and smartphones. This will allow you to view your colleagues' online statuses, start chats from other Office applications, and conduct video meetings with up to 250 participants.

      1. Go to https://portal.office.com/OLS/MySoftware.

      2. Sign in with your work or school account.

      3. Select Skype for Business and click Install.

      4. For more information, check out Install Skype for Business.

5. Configure mobile devices

Install Office on your mobile device and set up Outlook to function with your new Microsoft 365 mailbox. Every team member must complete this step. Each individual is allowed to install the Office mobile applications on up to 5 phones and 5 tablets.

Find the setup instructions for your device here: Android | iOS | Windows Phone

6. Store files online

Microsoft 365 simplifies online file storage. To figure out the best storage options for your business, refer to Where you can store files in Microsoft 365.

Each user automatically receives a OneDrive cloud storage space when you create Microsoft 365 accounts for them. With OneDrive, you can access files across your computers, smartphones, and tablets.

      1. Go to www.office.com/signin.

      2. On the Microsoft 365 Home page, click on OneDrive.

      3. Upload the files you want to store.

Start using Office

To explore Microsoft 365 and learn how to utilize all the Office mobile applications, refer to How to get started with Office.